Reading hundreds of survey comments takes hours. Gemini can group them by theme.
Gathering useful employee feedback means asking the right questions, then spending hours reading through open-ended responses once the survey closes. HR teams often need to design neutral surveys under tight deadlines, and manually grouping hundreds of comments to spot trends can become an overwhelming task on its own.
Gemini can help with both ends of this process. You can use it to draft neutral, targeted survey questions, and once responses come in, it can help group open comments into recurring themes — turning a long list of free-text answers into something you can quickly build a summary from.
Key insight: Gemini only works with the text you give it — it has no access to your HR systems, and it should never be used to try to identify which employee wrote a particular anonymous comment.
Survey question drafting
Generate neutral, targeted questions for a specific topic or department.
Open comment theming
Group open-ended responses into the main recurring themes.
Summary drafting
Turn grouped themes into a concise draft summary for managers.
Without Gemini
Read through a spreadsheet of open comments line by line, trying to spot patterns and summarise the overall sentiment without letting your own impressions skew the picture.
With Gemini
Share the comments with Gemini and ask it to group them into themes, giving you a structured starting point for the summary instead of a blank spreadsheet.
Using Gemini for surveys works best as part of a structured process, so the questions are fair and the results are handled responsibly once they come in.
1
Define the survey objective
Be clear about what you want to learn — for example, satisfaction with remote work, or feedback on a new benefit.
2
Draft questions with Gemini
Ask Gemini for a mix of multiple-choice and open-ended questions that are neutral and easy to understand.
3
Collect responses through your usual tools
Distribute the survey using your approved internal systems, and export the anonymised results once it closes.
4
Group open comments by theme
Share the open-text responses with Gemini and ask it to identify the main recurring themes and suggestions.
5
Review and write the summary
Check the themes Gemini has produced against the original comments, then compile the final summary for managers.
Note: Gemini can struggle with sarcasm or comments that rely on company-specific slang or inside references — these are worth reviewing manually rather than trusting the theming alone.
These prompts help draft survey questions and group open comments by theme, while keeping the process objective and respecting employee confidentiality.
Prompt 1 — Draft survey questions
Draft a list of 5 unbiased survey questions about [Survey Topic, e.g. the new hybrid work policy].
Include 3 multiple-choice questions and 2 open-ended questions. Ensure the tone is professional, encouraging, and neutral.
Prompt 2 — Group open comments by theme
Review the following block of anonymous employee comments regarding [Survey Topic]: [Insert Comments].
Group these responses into 3 to 5 main themes.
Crucial instruction: Do not attempt to identify the individuals who wrote these comments, and do not invent any themes or sentiments that are not explicitly present in the provided text.
Before sharing survey results with managers
Tone: are the findings presented objectively, without exaggeration?
Theme accuracy: do the themes genuinely reflect the comments that were submitted?
Data sanitisation: have names, project references or other identifying details been removed from any examples?
Actionability: does the summary point to areas where leadership can realistically act?
Context: are the results framed for the correct department or team?
Important: Employee trust depends on confidentiality. Even with names removed, sharing specific comments from very small teams or specialised departments can still make a respondent identifiable to their manager through their situation or writing style.